Plan & RACI

6-month timeline - January to June 2025

Below is a 6 month timeline representing at a high level:

• When funding will become available (subject to treasury withdrawal)

• When tendering can commence

• When new procurement tooling will be ready to support the process

Budget

1. Budget proposal in discussion (Jan-March)

2. Budget proposal shared. (Feb)

3. Net change limit (March)

4. Governance Budget Info Action x5 (April)

5. Budget Treasury withdrawal x 5 (May)

6. Funding available (June)

Procurement - preparation of the CRDs, Application template and Evaluation Criteria

1. Design and validate Committee Requirement Document (CRD) Template with Committee secretaries (Jan/Feb)

2. Design and validate Application Template and Evaluation Criteria

   with Committee secretaries (Feb)

3. Led by the secretaries, Committees will prioritize items on their budgets to put forward for proposal (Feb/March)

4. Committees to fill out CRD for their high priority items to tender and submit them to Intersect Operational Services (March)

5. Committees to sign-off on CRD, Application template and Evaluation criteria (March)

6. Intersect Operational Services validate completed CRDs and prepare to open for tender (Request For Proposal - RFP) (April)

7. Intersect Operational Services opens RFPs for proposal submissions (End of April)

8. Evaluation of RFPs led by the Committees (May)

9. Contracts awarded in line with budget funding release (June)

Tooling - Sourcing an Off The Shelf solution

1. Draft - Requirements for Procurement end to end process drafted and shared with Intersect SLT (Jan)

2. Discovery - Tooling Requirements presented to SLT/focus groups for decision on procurement tooling strategy (Feb)

3. Application - Open for Off The Shelf (OTS) Tooling submissions (End of Feb/March)

4. Shortlisting applications & Interviews with preferred suppliers (March/April)

5. Preferred supplier agreed. Validation through testing and tooling integration. (April/May)

6. Procurement tooling ready for use (May/June)

RACI - Responsible, Accountable, Consulted, Informed

Please click on table below for a closer look.