Milestone Acceptance Process

Milestone Acceptance Form Review & Sign-Off Process

• Submission of Milestone Acceptance Form - template here The completed milestone acceptance form is submitted to the Operational Services team (via [e-mail]).

• Initial Validation & Circulation to Committee Members A preliminary validation is conducted to ensure the form is complete and aligns with contract terms. The form is then circulated to committee members for review.

• Committee Member Review & Feedback Committee members review the form and provide feedback, raising any concerns or requesting clarifications as needed.

• Committee Meeting Discussion The milestone acceptance form is discussed in the scheduled committee meeting, where any outstanding issues are addressed, and a preliminary decision is made and recorded.

• Final Adjustments & Endorsement If the form does not meet the acceptance criteria, Delivery Assurance will liaise with the Supplier to make the necessary modifications based on committee feedback, and the final version of the form is prepared for approval.

• Committee Chair Sign-Off The committee chair formally reviews and signs off the milestone acceptance form if all requirements are met.

• Final Documentation & Distribution The signed milestone acceptance form is recorded and distributed to relevant stakeholders.

Delivery Assurance Responsibilities

Step	Task	Responsible
1	Submit milestone acceptance form	Supplier
2	Validate and circulate to committee members	Delivery Assurance
3	Review and provide feedback	Committee Members
4	Discuss in committee meeting	Committee Chair & Members
4	If required, make final adjustments and resubmit	Supplier
5	Sign off on the milestone acceptance form	Committee Chair
6	Document and distribute signed form	Delivery Assurance