# Committee Member Resignation & Dismissal Policy

## Purpose

This policy describes processes for a committee members to resign or be removed as a voting seats by the other committee members, establishing a clear process.

## Resignation

A committee member can resign from the committee at any time by submitting their resignation to the chair.

## Dismissal

A committee member can be removed from the committee if:

* There are not regular/active contributions.
* Committee member has not attended for 8 weeks<br>

If the above applies:

{% stepper %}
{% step %}

#### After 4 weeks of non-attendance

Secretary should highlight non participation to Committee/Chair
{% endstep %}

{% step %}

#### After 5 weeks of non-attendance

Secretary to send reminder to participate to retain their seat
{% endstep %}

{% step %}

#### After 6 weeks of non-attendance

* Secretary to send a notification of pending removal
* Chair notifies ISC and presents data supporting removal
  {% endstep %}

{% step %}

#### After 8 weeks of non-attendance

* Chair will call for a Vote of No Confidence for Member
* Chair will relinquish the individual from their seated position
* Secretary to send notification of removal and remove access
  {% endstep %}
  {% endstepper %}

## Replacing a Committee Member

{% hint style="info" %}
Only to be used if the Committee agrees a replacement is needed or if removing a committee member drops committee membership below 7 members.
{% endhint %}

Conditions to action a replacement:

* Does the Committee have less than 7 members left? If yes, then Committee can chose to replace
* Is the next election less than 30 days away? If no, then Committee can chose to replace
* Are there more than 90 days before a new elected body joins? If yes, then Committee can chose to replace

If the above applies or if the Committee has decided in a recorded meeting they can't function without an extra members then they can opt for replacement. They can appoint a new temporary member whose term will expire when the dismissed seat would have expired by a simple majority vote. The selection should happen looking at:

* Next candidate on the line from previous election
* OR Subject Matter Experts (SMEs) active in the committee

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